How to Become a Productivity Master Today

You can easily sit at your desk for 8 hours straight, but that doesn’t guarantee that you will be productive. Productivity is not really about how long you work for, but rather how much work you get done. You can get the same volume of work completed in 3 hours, as you can in 5, if you are focused and determined. Whether you run your own business or you work for an employer, your opportunities for success will be determined by how productive you are. It is not always easy but there are some simple measures you can take to become a productivity master today!

Remove Distractions

This is easier said than done, but it is one of the most important actions to take if you want to be as productive as possible. You may think checking Facebook or sending a quick text doesn’t take long, but it can easily take your concentration away from the task in hand and can cause a dip in productivity levels. It is a good idea to keep your phone off, or at least hidden from view and to refrain from checking it or your social media pages until after lunch or when you get home in the evening. A couple of seconds can easily spiral into half an hour and this can have consequences for how productive you will be. Most communication can wait, so don’t be tempted into getting into long, drawn out conversations. The less distractions you have, the more productive you will be. Don’t be afraid to refuse to attend meetings that you don’t believe will hold any value, as these can just take up a lot of unnecessary time.

Set Deadlines

At the start of the day, it is important to write a to-do list and also set yourself some deadlines for when you want to complete work. For instance, if you are writing a report and know you can complete it within two hours, make sure you put your head down for those two hours and don’t go over the deadline. You will feel better if you complete your list of tasks for the day and will learn to become more productive by setting your own deadlines.

Regular Breaks

It may seem that sitting down at your desk for 8 hours solid is the best way to be productive, but it is not physically or mentally possible to stay focused for this period of time. It is much more productive and better for your health, if you take regular breaks from your desk and particularly if you can get outside for some fresh air. If you aim to take breaks every couple of hours, even for just 15 minutes, you will find that you may get a new lease of life when you return to your desk. It is important to remember that we are not robots and we need regular exercise to stay motivated.

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5 Ways to Stop Procrastinating in the Workplace

Whether it’s staring at the screen or day dreaming our way through long, boring meetings, we would probably all agree that we never finish our day with the knowledge that we have been as productive as we could be. With small changes though, you can easily make big differences to your working day and help reduce procrastination levels. If you stick to this, you may find that you can reduce your stress levels and impress those above you!

Close Social Media

It is amazing the hours you can waste just looking at updates of people’s dinner on Facebook and what do you really gain from it in the end? If you can’t stay away from social media, just reduce the number of times you look at it. For instance, wait until the evening to catch up with people on social media and you will probably find that you get a lot more work done.

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Plan Your Day

Take time at the start of your day to plan out your workload and how long it will take you to complete each task. This will enable you to ensure that you get all your tasks for the day done and that you don’t waste time on other unnecessary tasks.

Track Time

If you really look at the time you spend on your tasks, you will probably find that you waste a lot of time which could be spent on more productive activities. There are programs such as Rescue Time, which you can download and look at how long you spent on work versus entertainment. You will be surprised at the results!

Take Breaks

Many people think they are more productive if they keep their head down all day but this is often an unproductive way of working. You should always make sure you take regular breaks, as this will give you time to refresh your head, so you are ready to be as productive as possible.

Reduce Meetings

There are often a lot of unnecessary meetings and you will probably find that you don’t need to turn up to every single one. If you can reduce time spent in meaningless meetings, you will probably be a lot more productive. Meetings can often be a waste of precious time and can take you away from other tasks. The more you can reduce the unnecessary meetings, the better it will be for your productivity levels.